Pro-Imaging

The Invitation

Listed below is an example of the invitation that is sent to organisations inviting them to become Bill of Rights Supporters. Depending on the particular circumstances the contents of the invitation may vary slightly from that shown here.

Dear ??????

I am writing to you on behalf of Pro-Imaging in connection with the terms and conditions of the above photography competition. We are a London-based international organisation representing professional photographers from around the world.

Our purpose in writing is to introduce you to the Bill of Rights for Photography Competitions. The Bill of Rights sets out recommended competition terms and conditions in order that;

1. the competition organiser and their partners/sponsors obtain the rights they need to promote the photography competition.
2. the intellectual property rights of those who submit photographs and other creative work to the competition are respected and preserved.
3. the competition can be promoted at no cost on our popular website.

The Bill of Rights originated from and is supported by a worldwide liaison with competition organisers, photographers’ associations, private, public, and charitable organisations. You will see a link to the current worldwide membership of the Bill of Rights Supporters Group at the end of this email.

We encourage you to adopt the Bill of Rights for all your photography competitions and to consider joining the worldwide coalition which supports it. There is no cost and we believe the positive PR and goodwill which would follow such an announcement will be of great benefit to your organisation.  We will be happy to discuss this matter at length with any of your representatives if you have any questions after visiting the links below. 

If you wish to review your competition terms and conditions we have attached a report to assist you in which we have highlighted any changes necessary to bring the terms and conditions in line with the Bill of Rights.

We also publish such reports as a service to competition entrants to help them understand specific competition terms and conditions but in the first instance the report is submitted privately to the competition organiser for consideration.  We do hope to hear from you, but if we have not heard from you by ‘dd month year’ we will assume that in the meantime you wish to retain your existing terms and conditions and the attached report will be published on our website.

However, our offer of discussion is always open and we welcome you to contact us at any time in the future. We will be glad to hear from you. Thank you for considering promoting fair and equitable terms and condtions for all.

Kind regards

Pro-Imaging Representative's Name

On behalf of
Pro-Imaging, 5 Christina Street, London, United Kingdom, EC2A 4PA
http://www.pro-imaging.org
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Copyright © 2010 Pro-Imaging

PRIVILEGED AND CONFIDENTIAL

This e-mail may contain information that is privileged, confidential and exempt from disclosure. If you are not the intended recipient, please do not distribute it. Please notify us immediately and delete all copies. Thank you.

Bill of Rights Campaign Links

Organisers Guide    http://www.pro-imaging.org/content/view/135/155/
Bill of Rights           http://www.pro-imaging.org/content/view/177/156/
Supporters             http://www.pro-imaging.org/content/view/426/199/
Rights On List         http://www.pro-imaging.org/content/category/21/69/171/
Rights Off List        http://www.pro-imaging.org/content/category/20/68/173/

Future Changes

The Bill of Rights for Photography Contests is a mature set of standards and it is not envisaged that significant changes will be required in future. Should any changes seem necessary discussions with supporters will be conducted in the first instance.